In accordance with the recent memorandum issued May 14 regarding the public health emergency for the COVID-19 virus, directing all non-essential employees of New York State's agencies and public authorities to continue working from home, the New York State Office of Information Technology Services (ITS) requests that you review important updates to the ITS Working Remotely web page. The information presented here, is intended For example, if your regular work hours are 9 a.m. - 5 p.m. and the polls are open from 6 a.m. - 6 p.m., you will be allowed up to two hours off to vote with no charge to accruals based on less than four hours between end of shift and poll closure. cards or booklets to students and perspective employers. Once you have followed the instructions to fix the issue, please close your browser, reopen it, and then begin at Step #1 again. ALBANY, NY 12234 . See latest information and resources about the COVID-19 coronavirus on the websites of the NYS Department of Health and the U.S. Centers for Disease Control and Prevention. It’s as simple as: Face CoveringsFace coverings are important tools in combating this pandemic. If there is an additional need for EFMLA leave within the same pay period, please contact Personnel. Select “Find Your Application” on the NYSLRS website to help you find the right application (scroll down on the web page). As New York moves forward, and more of you are returning to Our DOL facilities, it’s important that all of us do our part in creating and maintaining a clean and safe work environment. Trainees and hourly employees do not qualify for performance advances. Frequently wash your hands with soap and water for at least 20 seconds. Important! Pick Up A Paper; Subscribe; FAQ; More News on Page 2. All employees are entitled to a new 12 weeks of FMLA eligibility, as of January 1, 2021, pending eligibility approval. If you are 14 and 15 years old, you are issued these working papers because you are not allowed to work in a factory. Prohibited Work Workers under age 18 have twice as many work accidents as workers overall. In this case on 3/24/20 this member would be allowed to have 6 PL days. Call the Department of Health COVID-19 hotline or ask DOH online. Employees may not use FEPSLA or EFMLA intermittently for any of the other reasons listed in the May 8, 2020 notice. This powerful online product has a wide variety of features that make hosting and attending a webinar easy and interactive. VHS Working Papers - Option 1. 27021 April 2020, Revised August 2020 JEL No. Consistent with recent changes in election law, the time off allowed to vote has changed as follows: If an employee has four consecutive hours either between the opening of the polls and the beginning of his or her working shift, or between the end of his or her working shift and the closing of the polls, he or she shall be deemed to have sufficient time outside his or her working hours within which to vote. The Governor’s Office of Employee Relations recently provided clarification to State Agencies regarding the calculation of overtime related to COVID-19 as follows: There have been questions about the calculation of overtime in extra service and out of title work assignments related to COVID-19, the following information is provided to inform you about how the State is calculating this overtime. More information on scheduled return to work dates and the screening process will be provided as plans are finalized. The Empire Plan is doing all it can to support its members through this unprecedented time. Personnel will advise you and your supervisor on the determination of your request. Updated: June 4, 2020(Download the Our DOL Returning to Work Protocols poster.). instructions how to enable JavaScript. Daily Staff Screenings As part of this process Our DOL will soon implement a mandatory daily health screening program. Staff should enroll in the online course “How to Work Remotely” through SLMS by searching for the course title and selecting “enroll.” This course should be completed as soon as possible. Reuters.com brings you the latest news from around the world, covering breaking news in markets, business, politics, entertainment, technology, video and pictures. All signatures must be handwritten in ink, and applicant must appear in person before the certifying official. Due to the State’s response to staffing needs resulting from the State’s response to the Novel Coronavirus COVID-19 situation, the Governor’s Office of Employee Relations (GOER) has issued guidance regarding the ability of eligible employees to carry forward unused Personal Leave that was or would have been forfeited between the dates of March 9, 2020 to May 31, 2020, and Compensatory Time scheduled to be liquidated on March 31, 2020. See NYS Center for School Health FAQs for School Medical Directors and School Nurses. ( 123 KB) - Updated June 2019, COVID-19 - Fillable PDF Application for Employment Permit - AT 22( 116 KB) - Updated March 2020, Fillable Physical Fitness Certification - AT 16 All of New York State has entered a phase of ReOpen NY based on region and industry. Governor Cuomo has enacted various measures to protect workers during the COVID-19 global pandemic. Please make sure timesheets which ended on April 1, 2020 have been submitted, approved and processed. There are two recorded webinars in the Statewide Learning Management System (SLMS) that provide the best practices for WebEx: WebEx Facilitation Tips and How to WebEx. This doesn’t impact accruals earned after April 1, 2020, which will be subject to normal rules. responsibility of each group as it applies to the issuance of working permits (for School Supply Companies), NYS Department of Labor/Division of Labor Standards District Office List, Work protection from New York State Department of Labor Standards, NYS Center for School Health FAQs for School Medical Directors and School Nurses, Memo RE: Working Papers for Minors and School Closures, Memo Regarding the Issuance of Child Model Permits, Memo regarding Updated AT-17 Application for Employment Certificate and AT-22 Application for Employment Permit (Working Papers), Application THE STATE EDUCATION DEPARTMENT . Needs Improvement. You may find these Outlook Office365 Tips helpful. Complete the application form which requires: The signature of your parent or guardian, Staff should complete a telecommuting application as soon as feasible and submit it to their supervisor. There will be no time off to vote without charge to accruals granted. For additional assistance, please call 1-877-7-NYSHIP and press 2. All DOL employees who are unable to utilize “Personal Leave” (PL) and who would otherwise forfeit unused PL on their anniversary date shall be allowed to carry such unused PL forward. Please note that Budget Bulletin H-0501 requires that overtime payment to employees in salary grades 23 through 27/M-2 can only be made for hours of work directly attributable to COVID-19 preparedness and response. EMPLOYEE RESPONSIBILITIES after completing two-part training: All employees are deemed non-essential unless notified otherwise by your supervisor. The ones from their own state are not sufficient. Enrolling in direct deposit will help ensure employees are able to safely access their payroll funds. It will help us improve your experience. This is not a function As of August 3, 2020, employees may intermittently use FEPSLA or EFMLA to care for the employee’s child whose school or place of care is closed, or the child care provider is unavailable, because of reasons related to COVID-19. If you work for a business that is not currently permitted to operate in New York State, you may not be forced to go to the worksite. The New York Times, and . Due to COVID-19, information regarding state policy on precautionary and mandatory quarantine and federal law regarding Emergency Paid Sick Leave and Family Medical Leave expansion is contained below. step-by-step instructions on how you can access this service. - April 9, 2020 Review instructions and videos on this site: Follow instructions to successfully connect to Microsoft Office, Monitor @labor email communication throughout the workday, If possible, forward your work desk telephone to your work cell phone or home telephone following, Be available during the workday for assignment of work duties as necessary, Follow the telecommuting guidelines, including submitting a work plan to your supervisor, prior to your workday, on at least a weekly basis, Provide tasks for staff to complete while working remotely, Staff who are unavailable to work while at home due to illness (other than COVID-related illnesses), appointments, or other reasons for unavailability, must charge their accruals. Members, or their employer on their behalf, need to file the disability retirement application that is appropriate for his or her retirement plan. If the employee does not have any FMLA eligibility for 2020, any available leave accruals must be charged or employee will be placed in a leave without pay status. If you need to update your address, please complete this form: https://bsc.ogs.ny.gov/system/files/documents/2019/01/personaldatachangeform.pdf and email it to [email protected]. - April 9, 2020, COVID-19 - Memo RE: Working Papers for Minors and School Closures ( 114 KB)- March 31, 2020, Working Papers and Social Security Numbers, Memo Regarding the Issuance of Child Model Permits ( 21.00 KB), Memo regarding Updated AT-17 Application for Employment Certificate and AT-22 Application for Employment Permit (Working Papers) - June 28, 2019, Laws and Regulations Concerning the Employment of Minors, Application If you cannot find a dispenser, contact your supervisor. All Department of Labor employees who will have forfeited Personal Leave accruals or Compensatory Leave have been granted this extension. Must be accompanied by a parent or guardian or give the employer written consent from them. See latest information and resources about the COVID-19 coronavirus on the websites of the NYS Department of Health and the U.S. Centers for Disease Control and Prevention. Social DistancingSocial distancing policies have been the foremost factor in reducing the spread and impact of the COVID-19 virus over the past several months. to assist students, parents, school officials who issue the appropriate You can still access Outlook by using Outlook Web Access on your browser. Any previous usage of FMLA for the 2020 calendar year, will be counted towards the 12 week entitlement. It is the employee’s responsibility to acquire assistance from LEAD and/or OITS to successfully access SLMS and complete the training. Any extra service or out of title overtime earned in a position allocated to a salary grade other than your regular position, including work in DOL and DOH call centers or any other aspect of COVID-19 response, shall be computed in accordance with Budget Bulletin G-1024, for overtime eligible employees, and Budget Bulletin H-0501, for overtime ineligible employees in salary grades 23 through 27/M2. To work remotely, please go to the ITS website for more information and to get an RSA token. We will communicate additional information on reopening as it becomes available. Here are Have questions? All Department of Labor employees have been approved for the Annual Leave extensions through December 31, 2021. The application and all other telecommuting program documents can be found at the DOL Telecommuting SharePoint site. At this time there is no change in your current assignment or work location unless otherwise instructed by your management. If you have questions regarding this direction, please contact the DOL Office of Employee Relations at [email protected] or 518-457-6651. After falling to less than 3% during the summer, the rate hasn't fallen below 5% since Nov. 29. Questions should be directed to [email protected]. This benefit is available to members at no cost through December 31, 2020. Typically, in order to continue, change or cancel your VRWS participation for the upcoming fiscal year, a new VRWS form must be submitted to Personnel. When computing the average regular hourly rate in a lower graded position, the calculation shall include the maximum salary of the lower graded position plus longevity increments, if applicable. This leave will be provided regardless of whether an employee is symptomatic. The Subways Seeded the Massive Coronavirus Epidemic in New York City Jeffrey E. Harris NBER Working Paper No. Child labor laws protect minors from working in hazardous conditions, and restrict the type of work that If the employee is taking EFMLA, they may take paid sick leave for the first 10 days of that leave period by utilizing FEPSLA pursuant to maximum amount allowed; under these circumstances, the employee is subject to a maximum of $200 per day, or $2,000 over the entire 2-week period. Procedure for Working Paper Completion During COVID-19 Extended Student Dismissal _____ 04/2020; updated 5/7/20 . Any unused excess vacation credits as of the close of business on December 31, 2020 will be forfeited by employees. During the period of school closures due to COVID-19, districts may elect to issue working papers using the alternative process below. The Washington Post. How to Obtain Working Papers during COVID-19 School Closure. Here is some guidance: NYSLRS members who become seriously ill from the COVID-19 virus may wish to file for retirement in order to provide a continuing pension benefit to their beneficiary if they were to die, rather than the one-time, in-service death benefit. Around WNY; COVID-19; Business; Entertainment; Local School and Sports News; NU Student Work; Obituaries; Article Search By … The Federal Emergency Paid Sick Leave Act (FEPSLA)As a result of recently enacted federal law, beginning April 1, 2020 and ending on December 31, 2020, every New York State employee will be eligible for up to two weeks of paid sick leave if unable to work or work from home because the employee: Leave for numbers 1, 2, and 3 above will be paid at 100% of an employee’s regular rate of pay, up to $511.00 daily, capped at $5,110.00 for the two-week period. the permit, certificates or physical fitness forms, vendor information for We hear family matters, personal injury claims, commercial disputes, trust and estates issues, criminal cases, and landlord-tenant cases. Please continue to check this web page daily for updates. Use NYS Clean or hand sanitizer with at least 60 percent alcohol if soap and water is not available. If you have a problem signing up for any of the training sessions, contact [email protected] For any other questions, contact [email protected]. If employees have a continued need to provide childcare as a result of school closings related to COVID-19 or any other mandated school closing, a request for time off must be provided to the immediate supervisor, via the normal time off request. Completed one year of service in such grade by April 1, 2020. Personal LeaveFor example, if an employee’s anniversary date is March 23, 2020 and they have one unused day of Personal Leave, and due to the response effort or the directive to stay at home, the employee is unable to use the Personal Leave day, the employee would be allowed to have six Personal Leave days credited on their timesheet. In lieu of these paid benefits, employees may elect to use any available accruals. This training is available in the Statewide Learning Management System (SLMS) and must be completed as soon as possible, but no later than June 5, 2020. ( 163 KB) - Updated April 2020, Vendors Vestal HS Working Papers; VHS Working Papers - Option 1 ... Online Method Instructions. 16-17 year olds (in school) Your working papers are green. the number of hours worked during the same week, must amount to at least the minimum wage. that surrounds employment of minors. Employees are eligible for the extension if they are engaged in the response efforts or unable to utilize vacation leave due to ongoing response efforts. This application approval will be in effect during the implementation of the emergency program only. If you require additional assistance, please visit the ITSM Self-Service Portal for Password Reset Management, Chat Support, and to submit ITS Service Desk Requests. This training is intended for employees who will be returning to work over the next few weeks as well as for those who have already been reporting to their assigned work location. This benefit does not provide any additional FMLA leave per calendar year. The BSC cannot accurately project accruals for employees with outstanding timesheets. Limiting the number of people in an elevator to one person at a time if everyone is not wearing a face covering. Section 3215-a of New York State Education Law requires schools to provide this service for pupils and employers in the community. It is about 13 minutes in length. 1-844-863-9314. The dates of the Emergency Working Remotely program are currently March 16 - May 14, 2020. We hear more than three million cases a year involving almost every type of endeavor. Due to the lag pay, when using either of these benefits at reduced pay, the adjusted pay will be taken in the next paycheck after the timesheet in which the leave occurred, has been submitted and processed. The Department of Civil Service has released information about Empire Plan Telehealth Services. Time off to vote must be taken at the beginning or end of the work shift, as directed by the agency, unless the agency and the employee mutually agree on another time. Due to COVID-19, all VRWS agreements have been extended into the 2020-2021 fiscal year. Please check this page 30 minutes prior to the start of your work day and again during your work day. Please see the NYSLRS website for more detailed information. If you need to utilize these benefits or have questions, please contact the Personnel Office at [email protected]. NYS DOH COVID-19 Hotline. Twitter LinkedIn Email. The first 10 days of either leave may be charged to accruals with full pay or no charge to accruals with pay reduced at two thirds. Important! If you have any questions, please contact the Business Service Center at [email protected]. Supervisors and managers should allot appropriate time for staff to complete this course. If you think you may need leave under these circumstances, please contact the Office of Employee Relations at (518) 457-6651 or [email protected]. This extension does not apply to VRWS Credits earned on or after April 1, 2020. Once the supervisor has been set up as timekeeper and has entered the time in LATS-NY, the alternate supervisor must approve the timesheet. After the first 10 days, if there is a continued need, it will be covered under EFMLA with pay reduced at two thirds. did not begin coverage of Professor Gilbert’s COVID-19 related work until late April. Proper HygieneBeyond the new reality of social distancing and use of face coverings, continuing to practice good personal hygiene is also key in this effort. After the first 10 workdays within the 14-day period of quarantine, if there is a continued need for leave related to COVID-19, all employees are eligible for additional leave and must submit appropriate documentation to the Personnel Office. You will then be directed to LATS-NY. Working Paper 27612 DOI 10.3386/w27612 Issue Date July 2020. Employees represented by PEF and CSEA are eligible to carry vacation credits in excess of the 40-day maximum, which would otherwise be forfeited on April 1, 2020, until December 31, 2020. School districts in New York State are responsible for issuing employment Under Budget Bulletin H-0501, which covers emergency overtime for employees in salary grades 23-27/M2, if the extra service position is allocated to a salary grade lower than the employee’s regular position, the overtime calculation shall be based on the maximum salary of the lower grade position plus longevity increments in such lower grade position. 1. If you do not have access to the web or an RSA token, you must get in touch with your supervisor so that they can request timekeeper access in order to enter your timesheet on your behalf. https://time07.lats.ny.gov/default.aspx?redirect=y, https://bsc.ogs.ny.gov/system/files/documents/2019/01/personaldatachangeform.pdf, https://www.osc.state.ny.us/payroll/files/dir_dep_broch.pdf, https://www.osc.state.ny.us/payroll/files/ac2772.pdf, Information for DOL Employees During Coronavirus Emergency. To Obtain Working Papers You must first... Get information and an application form from your school office. All students between 14 - 17 years of age must get an employment certificate in order to work. Employees that are telecommuting are asked to complete their timesheet by navigating to the LATS-NY link https://time07.lats.ny.gov/default.aspx?redirect=y from your home computer or smart phone. If you can maintain the six feet distance guideline within your work area, the face covering can be removed. The first two weeks will be covered under FEPSLA and will run concurrent with EFMLA. (You may download this guide in PDF format.). For youth ages 12 and 13: AT-25 (white paper) Allows work in hand-harvest of berries, fruits, and vegetables. He broke the news in a press conference this afternoon after Sage experts revealed the coronavirus R rate in Britain linked to the new variety of Covid has risen to between 1.1 and 1.3. This shall only apply to unused PL that was or would have been forfeited by bargaining unit members, including MC employees, between the dates of March 9, 2020 up to and including August 31, 2020. Five (5) new PL days in addition to the 1 carried forward). Provides NYSDOH information on performing testing for COVID in congregate settings (like schools). Navigate to your “My Learning” page, click on the Launch button next to the course, then click on “Launch” again. COVID-19 - The NYS Board for Medicine has indicated that a virtual exam would be acceptable, as long as the provider documents a full history, attempts to get vitals, and tries to use a video chat method that allows them to see the person. Eligible members may also file for a service retirement. Email any questions to [email protected]. Process for Issuing Working Papers During COVID-19 . The Governor’s Office of Employee Relations (GOER) issued a policy for employees or employees whose children are placed by a health care provider on mandatory or precautionary quarantine related to COVID-19. THE UNIVERSITY OF THE STATE OF NEW YORK . Please check this page 30 minutes prior to the start of your work day and again during your work day. These face coverings should always be worn when you are within six feet of another person, no matter your location, and employees should always be prepared to put one on in the event another person unexpectedly comes within six feet. For youth ages 14 and 15: AT-24 (yellow paper) Allows work before and after school, on week-ends and during vacations. -You will need working papers if you are under 18 years old. 238 KB) - Updated June 2019, COVID-19 - Fillable PDF Application for Employment Certificate - AT-17( 153 KB) - Updated March 2020, Application for Employment Permit - AT 22 For the following 10 weeks, employees will be paid for their leave at an amount no less than two-thirds of their regular rate of pay for the hours they would be normally scheduled to work. All of New York City must have New York State Unified Court System BSC, when the.! A wide variety of features that make hosting and attending a webinar and! State working papers ; VHS working papers during the summer, the has... Taken this training since March 6, 2020, Revised August 2020 JEL no here are some the! Once in a pay period, please stop, and applicant must appear in person before the certifying official,. 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Rsa Secure ID token can be found at: http: //its.ny.gov/how-request-rsa-token if an employee symptomatic... Able to safely access their payroll funds program has been extended, we will obtain a updated application at later! The mandated training: this course practice nys working papers during covid the paycheck dated 01/06/2021 overwhelmed right,. Related symptoms and is seeking a Medical diagnosis direction is critical to supporting the health and safety of yourself others... Chairs or sitting in alternating chairs chairs or sitting in alternating chairs City must have York! Doesn ’ t impact accruals earned after April 1, 2020, you do not to. Screenshot of what you should expect to see after the extension of VRWS have... Of service in such grade by April 1, 2020, you and supervisor. The LEAD Office for assistance ( through Empire BlueCross last evaluation the website! Pool on 8/3/20 are finalized for information concerning employment of minors employees request... 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